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OUR COMMITMENT TO YOUR DATA PRIVACY

By entrusting us with your personal data, we are building a relationship of trust together because we want to prove ourselves worthy.

Your personal data is therefore our top priority.

The Henner Group strives to protect your personal data and we have committed to ensuring the best level of security and privacy, in compliance with French and European regulation (Regulation (EU) 2016/679 and law n°78-17 voted on 6 Jan 1978 and subsequently amended several times).

Our personal data processing policy is based on the following six principles:

  • Lawfulness of processing: Personal data collection and processing are legitimate and based on a legal basis identified in accordance with the objective (or purpose) and the context in which it is processed. 
  • Purpose of processing: We do not use your personal data for any other purpose.We collect your personal data strictly for the defined purposes.
  • Period for keeping personal data: We establish a limited period for keeping your personal data, in accordance with the purposes and lawfulness of processing.
  • Security and privacy: The Henner Group strives to protect and secure your personal data. We take whatever measures needed to ensure a level of security appropriate to the risk between the controller and the processor. In assessing the appropriate level of security, we take into account the risks of each type of processing (sensitive data, purpose of processing).
  • Transparency: When we collect your personal data, we will tell you how we intend to use it and if we need to share it with other parties.
  • Right of access: You shall have the right to obtain from us the confirmation of your personal data. You can request the erasure, portability, restriction of processing or to object to this processing.

You can find our obligations and your rights in the General Terms and Conditions of Use on our website  as well as in the Privacy policy. These documents explain how we collect, use and store your personal data.

PRIVACY POLICY

 

Last update: July 2020

The purpose of this Henner Group Privacy Policy is to inform you of the terms and conditions governing the collection, processing and use of your personal data, and the rights you have in connection with the use of the website.

Henner reserves the right to modify this Privacy Policy at any time, due to changes to its website, configuration changes, changes within the Henner Group, or regulatory changes, or for any other legitimate reason. The Henner Group will inform you of the update to its Privacy Policy. However, you are recommended to check regularly for any amendments. You can establish the date on which Henner made the latest changes by referring to the “Last Update” stated above.

1. DEFINITIONS

For the purposes of this Privacy Policy, the following terms – whether capitalized or not – will have the following meanings:

Applicant: any physical person who creates a user account on the Site to apply for jobs advertised by Henner

Data or Personal Data: refers to any information relating to a Concerned Person.  

Concerned Person: refers to an identified or identifiable physical person; is deemed to be an “identifiable physical person”, i.e. a physical person who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, psychological, economic, cultural or social identity of that physical person.

Applicant Portal: means a space on the Site accessible to Applicants under the conditions provided for in the General Terms and Conditions of Use of the Site, and by means of a username and a password.

Controller: means the physical person or legal entity, the public authority, the service or whatever other body that, alone or jointly with others, determines the purposes and means of the processing of Personal Data.

Site: refers to this website, including a public area available to all Users, and the Applicant Portal where the Applicant can apply for jobs advertised by Henner and manage the recruitment process. The Site, including the Applicant Portal, are subject to the General Terms and Conditions of Use (CGU) , which this Privacy Policy supplements.

Processing or Process: means any operation or set of operations performed using processes that may or may not be automated, applied to personal data or sets of personal data, such as the collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, or disclosure by transmission, dissemination or otherwise making available, alignment  or combination, restriction, erasure or destruction.

User: means any physical person who accesses a Site, even without logging in and having access to the Applicant Portal.

2. PERSONAL DATA

2.1 Identity and Contact Details of the Controller

Personal Data is collected and processed by:

Henner SAS, a simplified joint stock company registered in France in the Trade and Companies’ Register of Nanterre under the number 323 377 739, and having its registered offices at 14 Boulevard du Général Leclerc, 92200 Neuilly-sur-Seine.

2.2 Contact Details of the Henner Group DPO

The Henner Group has appointed a Data Protection Officer who can be contacted at:

 

HENNER

Data Protection Officer

Compliance/Insurer relations

14 Boulevard du Général Leclerc

92200 Neuilly sur Seine

Email: dpo@henner.com

 

2.3 Collection Methods

Your Data is collected directly by Henner when you enter your Data in the contact forms, questionnaires and other means provided to you as part of use of the Site’s services (recruitment, contact request, etc.).

Your Data may also be collected indirectly during your browsing on the Site (for example, via cookies), or by other companies in the Henner Group for the purposes of using the services of the Applicant Portal, or by recruitment firms as part of a recruitment procedure.

Within the scope of collection, the following Data is processed:

  • Identity data (last name, first name, address, telephone number, email address, date of birth, etc.);
  • Data related to the personal and professional life (schooling, training, distinctions, diplomas, certifications, foreign language ability, leisure, etc.)
  • Data pertaining to the selection of people (career path, job offer sought, etc.);
  • Location and connection data;

2.4 Purposes and Legal Basis of Data Processing

Your Personal Data is processed by Henner for the following legal purposes and on the following legal bases:

 

Purpose (objective sought)

Legal bases (basis or reason for the Processing)

Management of access, security, maintainability, evolutions and audiences of sites and platforms accessible online

  • Henner’s legitimate interest in ensuring the availability and proper functioning of its Site.

Recruitment Management (including applicant assessment)

  • Henner’s legitimate interest in recruiting people for the purposes of its business.

Contact information for the exercising of rights

  • Legal obligation

2.5 Mandatory/Optional Nature of the Collection

Henner informs you when the provision of an information item is mandatory (including when due to a legal, regulatory or contractual obligation, or simply in order to process your request or respond to you). If you do not provide this so-called “mandatory” information, Henner may be unable to respond to the request or form in question.

Fields on a form that are not specified as mandatory are left to your discretion. It is up to you to choose to whether to fill them in or not.

2.6 Data Recipients/Data Transfer

Your Data is primarily intended for Henner’s internal department in charge of recruitment.

Some companies in the Henner Group may be located in third-party countries* outside the European Economic Area. In this case, to guarantee an adequate level of protection of your Personal Data, the transfers are supervised within the Henner Group by Standard Contractual Clauses by the European Commission, in compliance with the applicable Data Protection Regulations.

*list at the present time: Tunisia, Switzerland, Malaysia, Hong Kong, Kenya, Ivory Coast, Singapore, Canada and USA

As part of the Processing, Henner may also transfer your Data to service providers (recruitment agencies, etc.), agents and suppliers to complete internal operations of the Site, or for any operation related to Henner’s business, for the purposes specified in Article 2.4 herein, and only to the extent necessary for the accomplishment of the tasks entrusted to them. These service providers, agents and suppliers are required to maintain the confidentiality and security of your Data, and to implement the appropriate measures.

Henner may also transfer your Data if such disclosure is required by law, a regulatory provision or a court order, or if such disclosure is reasonably necessary to comply with court proceedings, and respond to any complaints or protect the security of your Data or your or Henner’s rights.

2.7 Data Stored Period

Depending on the purpose of the Processing, your Data is stored for the periods of time stated below:

Purpose

  Data Concerned                                 

Duration

Management of access, security, maintainability, evolutions and audiences of sites and platforms accessible online

User name, including IP address, browser, load time, date of visit, pages visited, etc.

  • No retention of this Data

Recruitment Management

Data collected as part of the recruitment process.

  • 1 year after last contact

Contact information for the exercising of rights

Data pertaining to the identity of the person making the request

  • 1 year as from gathering

Cookies

(see 3. Cookies and other means of tracking)

The saving of cookies on your device.

  • 13 months as from saving.

2.8 Your Rights as Concerned Person

In accordance with the applicable Data Protection Regulations and under the terms of these Regulations herein, you have the following rights:

Rights

Cases in which these rights apply

Conditions

Right of access – applies to all Processing By proving your identity and stating the subject of your request to the addresses below
Right to rectification -in case of inaccurate, outdated or incomplete Data By proving your identity and stating the subject of your request to the addresses below
Right to erasure In the following cases:
– Data is no longer necessary for the purpose for which it was collected;
– In application of your right of withdrawal of consent;
– In application of the right to object , as provided below;
– The Data Processing is illegal;
– Data must be erased to comply with a legal obligation
By proving your identity and stating the subject of your request to the addresses below
Right of withdrawal of consent At any time, when the Processing is based on consent from the Concerned Person By proving your identity and stating the subject of your request to the addresses below
Right to object Excluding cases of commercial prospecting, when the Processing is based on legitimate interest, and provided that Henner is not able to demonstrate legitimate and compelling reasons; By proving your identity and stating the subject of your request and the reasons for your request to object in your particular situation, to the addresses below
Right to data portability When the Processing is:
– based on:
o consent;
o fulfillment of the policy.
– performed using automated methods.
By proving your identity and stating the subject of your request to the addresses below.
Right to restriction of processing In the following cases:
– you dispute the accuracy of the data;
– the Processing is illegal and you want to limit it;
– Henner no longer needs the Data for the purposes;
– You opposed the Processing but Henner checks to see whether there are not legitimate and compelling reasons for proceeding with this Processing
By proving your identity and stating the subject and reasons for your request to restriction of processing to the addresses below
Right to specify guidelines concerning the fate of one’s Data after one’s death To all Data Processing (except those for which legal provisions preclude such guidelines) By proving your identity and stating the subject of your request to the addresses below
Contact information for the exercising of rights dpo@henner.com or
Henner, Data Protection Officer, Risk Management, 14 Boulevard du General Leclerc, 92200 Neuilly sur Seine

 

You also have the possibility of filing a complaint with the CNIL:

Directly online at the CNIL website: www.cnil.fr

  • by postal mail: 3 Place Fontenoy, TSA 80715, 75334 Paris Cedex 7.

2.9 Data Security and Privacy

Within the scope of its business, and in compliance with the applicable Data Protection Regulations, Henner undertakes to take all appropriate technical and organizational measures to ensure the security, availability, integrity, authenticity and confidentiality of your Personal Data and the resilience of its information systems.

In the event of any suspicion of risk, loss of your login credentials, or any other event that may entail risks to the Sites and Personal Data, please contact Henner without delay and, if the case concerns a loss or disclosure of your login credentials for your account and Personalized Space, we recommend that you immediately request a new password in your Applicant Portal, in the “Change Password” tab.

3. COOKIES AND OTHER MEANS OF TRACKING

The Site may automatically collect information by means of cookies or means of tracking saved on your device during your consultation of the Site.

3.1 What is a “Cookie”?

Cookies (or means of tracking) are small text files that can be saved on your device through its browser (computer, tablet, smartphone, etc.) during your time visiting the Site, and that fulfill various functions, notably including allowing the party that places the cookie to identify your device.

3.2 What Cookies are Used on the Site, and How Can You Manage These Cookies?

Henner informs you that the following cookies may be deposited and used, subject to your settings/acceptance:

  • Technical cookies: these cookies are essential for navigation on the Site, and enable its various functionalities to be used;
  • Persistent cookies for distribution of sessions over the various Henner servers.
  • Social media cookies: these cookies allow the user to share jobs advertised by Henner by email or on social media and save the shares anonymously.

In article 3.6 you will find the list of cookies used on the Site, with their purpose and how to disable them.

With the exception of so-called “technical” cookies, which you cannot disable, these cookies can be disabled at any time, either individually or in completely.

You can also configure your Web browser. You can opt out of the depositing and saving of cookies or disable them at any time, following a process that depends on your particular Web browser. Browsers’ default settings are usually to accept cookies. You can change this setting by changing your browser settings. Your browser can also be configured to notify you of cookies that are saved via your browser, and prompt you to accept or reject them. You can accept or refuse cookies on a case-by-case basis, depending on the site, or refuse them systematically and permanently. To manage cookies to fit your preferences as closely as possible, please configure your browser taking account of the purpose of cookies, as explained above.

The method of configuration of each browser is different. How to change your cookie settings will be explained in your browser’s help menu. You can disable cookies by following the instructions below:

 

Microsoft Internet Explorer (https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies#ie=ie-11)
  1. In Internet Explorer, select the Tools button, and then select Internet options.
  2. Select the Privacy tab, and under Settings, select Advanced and choose whether you want to accept, block, or be prompted for first-party and third-party cookies.

Mozilla Firefox (https://support.mozilla.org/en-US/kb/block-websites-storing-cookies-site-data-firefox)

  1. Click the menu button Tools and select Options/Preferences.
  2. Select the Privacy & Security panel and go to the Cookies and Site Data section.
  3. Select Block cookies and site data (may cause websites to break) and then use the drop-down menu next to Type blocked to choose the types of cookies to block. Warning! Some sites will not work properly with all cookies blocked.
  4. Close the page. Any changes you've made will automatically be saved.

Safari (http://safari.helpmax.net/en/privacy-and-security/managing-cookies/)

  1. Choose Action menu > Preferences and click Security. (The Action menu is near the upper-right corner of the Safari window, and looks like a gear.)
  2. In the « Accept cookies » section, specify if and when Safari should accept cookies from websites. To see an explanation of the options, click the Help button (looks like a question mark).

Google Chrome (https://support.google.com/accounts/answer/61416?hl=en)

  1. At the top right, click More  > Settings.
  2. Under « Privacy and security » click Site settings.
  3. Click Cookies.
  4. From here, you can:
    Turn on cookies: Next to « Blocked » turn on the switch.
    Turn off cookies: Turn off Allow sites to save and read cookie data.

3.3 What Happens When Cookies Are Rejected?

We remind you that your settings may affect your access to our content and services that require the use of cookies. For example, if you choose to disable certain cookies (feature cookies, for instance), parts of our Site or certain features of it may no longer be available, for which Henner cannot accept liability.

3.4 How Long Are Cookies Stored On Your Device?

In compliance with CNIL recommendations, cookies are stored for a maximum period of 13 months.

3.5 Third-Party Cookies

Use of the Site may lead to the placement of certain cookies issued by third parties (communication agencies, audience measurement firm, social networks, Youtube, etc.) that are not issued and controlled by Henner. The placement and use of cookies by third parties are subject to their cookie policies. However, you can disable such cookies via the procedure given in article 3.6 below.

3.6 Manage cookie settings

Below you will find the list of cookies used on the Website and how to disable them:

Cookie name

Type of cookie/purpose

How to disable them

Remember me

Technical

This cookie is used when the User and/or Applicant asks the system to remember the login and store the email address used for the login only.

 

Essential cookies – there is no procedure to disable these cookies

Shortlist

Technical

This cookie is used to memorise jobs you have listed among your favourites, and is categorised as essential to the use of the site. It can therefore be stored independently of your choice to ensure that the site operates correctly.

 

Essential cookies - there is no procedure to disable these cookies

AddThis

Social media

This cookie is linked to the share buttons, with which the Applicant can send an email or share a publication link with one’s contacts.

 

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